Status as of November 11, 2023

Court Closures & Delays

Note: Kansas electronic court records system still offline weeks after security incident: https://www.kscourts.org/eCourt

*STATE*	*COUNTY*	*DETAILS*
AR	*Hempsted*	*Access to case data currently very limited. Expect delays.*
CA	*All Counties*	*Many courts have redacted DOBs and other pertinent case details from public access. Delays should be expected when clerk assistance is needed to obtain missing information.*
CA	*San Joaquin*	*Court is experiencing difficulties due to public demand. Requests have to be submitted multiple times. They have limited hours, backlog and are short staffed.*
CT	*ALL*	*The clerks in CT have enacted a 50 case limit per day for confirming DOBs. Please expect delays.*
IL	*Cook*	*PAT is currently down, the clerk is aware and there is no ETA on repair.*
KY	*Martin*	*Building and terminal are now open and fully operational.*
MA	*ALL*	*Terminals are back, expect delays as there is a back log.*
MI	*ALL*	*Delays should be expected while the courts implement the state’s new clean slate law. Macomb is known to experience substantial delays.*
MS	*Hinds*	*Courts are back to service after cyber attack – delays may still occur*
MS	*Itawamba*	The Justice Courthouse caught fire, resulting in total loss of the building. Court records are inaccessible and a new building location is yet to be determined. For the time being, searches will include only the Circuit Court.
NH	*All Counties*	*NH – NH is understaffed and experiencing delays. No specific ETAs or turnaround times are available.*
NY	*Rensselaer*	*Clerk will be OOO Nov 6^th-10^th, there will be no searches conducted or returned during this time. Searches will resume Nov 13^th.*
PR	*All Counties*	*Expect delays, police department had required training and there is now a backlog. Expected to clear up next week.*

Additional Resources

Law 360 Court Closures and Restrictions

PBSA: COVID-19 Impact on Public Records

State of California

California Rules of Court: Title Two Rules

10.10.2022

As the state of California continues to move forward with the redaction of date of birth from both online case management systems and in-court PATs, we will face challenges but will keep you informed along the way.

Standard/Enhanced/FCRA Court Research 

For the counties in California that have removed full DOBs from their PAT, we are utilizing all of our resources. Clerks of court may or may not assist with DOB verification in person or via USPS mail for a fee.

COUNTY	*PROCESS LIMITATIONS*	BACKGROUND CHECKOLOGY SOLUTION
*ALAMEDA*	*DOB Available*
*ALPINE*	NA	Ability to obtain IDs within the Superior Court
*AMADOR*	*No DOB*	Ability to obtain IDs within the Superior Court
*BUTTE*	*YOB Only*	Ability to obtain IDs within the Superior Court
*CALAVERAS*	*No DOB*	Ability to obtain IDs within the Superior Court
*COLUSA*	NA	Ability to obtain IDs within the Superior Court
*CONTRA COSTA*	*No DOB*	Ability to obtain IDs within the Superior Court
*DEL NORTE*	*DOB Available*
*EL DORADO*	NA	Ability to obtain IDs within the Superior Court
*FRESNO*	*No DOB*	Ability to obtain IDs within the Superior Court
*GLENN*	*No DOB*	Ability to obtain IDs within the Superior Court
*HUMBOLDT*	*DOB Available*
*IMPERIAL*	NA	Ability to obtain IDs within the Superior Court
*INYO*	NA	Ability to obtain IDs within the Superior Court
*KERN*	*No DOB*	Ability to obtain IDs within the Superior Court
*KINGS*	*DOB Available*
*LAKE*	*No DOB*	Ability to obtain IDs within the Superior Court
*LASSEN*	*No DOB*	Ability to obtain IDs within the Superior Court
*LOS ANGELES*	*Month/YOB Only*	Ability to obtain IDs within the Superior Court
*MADERA*	*No DOB*	Ability to obtain IDs within the Superior Court
*MARIN*	*No DOB*	Ability to obtain IDs within the Superior Court
*MARIPOSA*	NA	Ability to obtain IDs within the Superior Court
*MENDOCINO*	NA	Ability to obtain IDs within the Superior Court
*MERCED*	*No DOB*	Ability to obtain IDs within the Superior Court
*MODOC*	NA	Ability to obtain IDs within the Superior Court
*MONO*	NA	Ability to obtain IDs within the Superior Court
*MONTEREY*	*DOB Available*
*NAPA*	*No DOB*	Ability to obtain IDs within the Superior Court
*NEVADA*	*No DOB*	Ability to obtain IDs within the Superior Court
*ORANGE*	*DOB Available*
*PLACER*	*No DOB*	Ability to obtain IDs within the Superior Court
*PLUMAS*	NA	Ability to obtain IDs within the Superior Court
*RIVERSIDE*	*DOB Available*
*SACRAMENTO*	*No DOB*	Ability to obtain IDs with Physical File but the Courthouse is CLOSED to the public.
*SAN BENITO*	*No DOB*	Ability to obtain IDs within the Superior Court
*SAN BERNARDINO*	*No DOB*	Ability to obtain IDs within the Superior Court
*SAN DIEGO*	*DOB Available*
*SAN FRANCISCO*	*DOB Available*
*SAN JOAQUIN*	*No DOB*	Ability to obtain IDs within the Superior Court
*SAN LUIS OBISPO*	*No DOB*	Ability to obtain IDs within the Superior Court
*SAN MATEO*	*No DOB*	Ability to obtain IDs within the Superior Court
*SANTA BARBARA*	*DOB Available*
*SANTA CLARA*	*No DOB*	Ability to obtain IDs within the Superior Court
*SANTA CRUZ*	*YOB Available*	Ability to obtain IDs within the Superior Court
*SHASTA*	*No DOB*	Ability to obtain IDs within the Superior Court
*SIERRA*	NA	Ability to obtain IDs within the Superior Court
*SISKIYOU*	*DOB Available*
*SOLANO*	*No DOB*	Ability to obtain IDs within the Superior Court
*SONOMA*	*No DOB*	Ability to obtain IDs within the Superior Court
*STANISLAUS*	*DOB Available*
*SUTTER*	*DOB Available*
*TEHAMA*	NA	Ability to obtain IDs within the Superior Court
*TRINITY*	NA	Ability to obtain IDs within the Superior Court
*TULARE*	*No DOB*	Ability to obtain IDs within the Superior Court
*TUOLUMNE*	NA	Ability to obtain IDs within the Superior Court
*VENTURA*	*No DOB*	Ability to obtain IDs within the Superior Court
*YOLO*	*YOB Available*	Ability to obtain IDs within the Superior Court
*YUBA*	*No DOB*	Ability to obtain IDs within the Superior Court

State Regulations

Overview

Information on states that have enacted laws that impose restrictions when searching a candidate’s history can be found below.

Book A Free Consultation

DOB Redaction: California & Michigan

Recent and ongoing legislation in various states such as California and Michigan significantly impact how CRAs (Consumer Reporting Agencies) gather and verify information, including redaction of Date of Birth (DOB) from Personal Identifiable Information (PII). Many of these new laws, designed to combat possible identity theft, may make it more difficult to verify records. Records that were once easily retrievable by direct electronic court access may now have to be manually requested by our court runners and researchers.

Companies performing background checks in counties or states that have either eliminated direct record access or heavily redacted information should expect much longer delays in TAT’s (Turn Around Times) and increases in search costs.

California

Per California code, employers shall not ask about an applicant’s previous arrests that did not result in convictions, sealed or judicially dismissed convictions, or any completed diversion programs. More Info →

Georgia

Under Georgia code, the First Offender Act is a sentencing option which allows a person with no prior felony convictions to dispose of their criminal case without a conviction. Exceptions exist for certain when seeking employment with a school, long term care facility, or organization caring for children, seniors, or people with mental disabilities or other vulnerable people. More Info →

Hawaii

Hawaii statutes state employers may use a person’s conviction records to make decisions about employment if the conviction record bears a rational relationship to the duties and responsibilities of the position. Convictions should be limited to those 7 years or less and misdemeanor convictions of 5 years or less. Exceptions do exist depending on the position applied for. More Info →

Kentucky

Per Kentucky statute a consumer reporting agency can only retain files on criminal cases that resulted in a conviction. More Info →

Michigan

Michigan has implemented a new “Clean Slate” law that will impact what information is available to review on background checks in the state. Certain convictions will be expunged if specific conditions are met. More Info →

New Mexico

New Mexico statutes state a consumer reporting agency can only report criminal convictions for 7 years from the date of conviction or release from parole. Arrests and pending cases can only be reported while they are pending. If they do not result in a conviction, they cannot be reported. More Info →

New York

New York human rights law bars employers from asking an applicant about any arrest or charge which did not result in a conviction. More Info →

Wisconsin

Per Wisconsin statutes employers are prohibited from discriminating applicants based on arrest or conviction records, however, certain exceptions exist. More Info →

Need More Info? Contact Us