Status as of  May 17, 2024

Court Closures & Delays

Note: After security incident, Kansas electronic court records system partially back online: https://www.kscourts.org/About-the-Courts/Court-Administration/OJA/Court-Systems-Security-Incident

STATE

COUNTY

DETAILS

CA

All Counties

Many courts have redacted DOBs and other pertinent case details from public access.  Delays should be expected when clerk assistance is needed to obtain missing information.

CA

San Joaquin

Court is experiencing difficulties due to public demand. Requests have to be submitted multiple times. They have limited hours, backlog and are short staffed.

MI

BERRIEN 

Searches on hold until PAT comes online. ETA is MID May

CIVILS can still be searched (as of 4/26/2024)

MS

HOLMES

PAT will be operational in 2-3 weeks. In the meantime staffing issues will still cause delays 

MS

ITAWAMBA

The Justice Courthouse caught fire, resulting in total loss of the building. Court records are inaccessible and a new building location is yet to be determined. For the time being, searches will include only the Circuit Court. 

MT

BEAVERHEAD

Clerk will be out of the office the rest of the week.

NH

All Counties

 Understaffed and are behind. Currently searches take 1-2 weeks to complete. 

State of California

California Rules of Court: Title Two Rules

10.10.2022

As the state of California continues to move forward with the redaction of date of birth from both online case management systems and in-court PATs, we will face challenges but will keep you informed along the way.

Standard/Enhanced/FCRA Court Research 

For the counties in California that have removed full DOBs from their PAT, we are utilizing all of our resources. Clerks of court may or may not assist with DOB verification in person or via USPS mail for a fee.

COUNTYPROCESS LIMITATIONSBACKGROUND CHECKOLOGY SOLUTION
ALAMEDADOB Available
ALPINENAAbility to obtain IDs within the Superior Court
AMADORNo DOBAbility to obtain IDs within the Superior Court
BUTTEYOB OnlyAbility to obtain IDs within the Superior Court
CALAVERASNo DOBAbility to obtain IDs within the Superior Court
COLUSANAAbility to obtain IDs within the Superior Court
CONTRA COSTANo DOBAbility to obtain IDs within the Superior Court
DEL NORTEDOB Available
EL DORADONAAbility to obtain IDs within the Superior Court
FRESNONo DOBAbility to obtain IDs within the Superior Court
GLENNNo DOBAbility to obtain IDs within the Superior Court
HUMBOLDTDOB Available
IMPERIALNAAbility to obtain IDs within the Superior Court
INYONAAbility to obtain IDs within the Superior Court
KERNNo DOBAbility to obtain IDs within the Superior Court
KINGSDOB Available
LAKENo DOBAbility to obtain IDs within the Superior Court
LASSENNo DOBAbility to obtain IDs within the Superior Court
LOS ANGELESMonth/YOB OnlyAbility to obtain IDs within the Superior Court
MADERANo DOBAbility to obtain IDs within the Superior Court
MARINNo DOBAbility to obtain IDs within the Superior Court
MARIPOSANAAbility to obtain IDs within the Superior Court
MENDOCINONAAbility to obtain IDs within the Superior Court
MERCEDNo DOBAbility to obtain IDs within the Superior Court
MODOCNAAbility to obtain IDs within the Superior Court
MONONAAbility to obtain IDs within the Superior Court
MONTEREYDOB Available
NAPANo DOBAbility to obtain IDs within the Superior Court
NEVADANo DOBAbility to obtain IDs within the Superior Court
ORANGEDOB Available
PLACERNo DOBAbility to obtain IDs within the Superior Court
PLUMASNAAbility to obtain IDs within the Superior Court
RIVERSIDEDOB Available
SACRAMENTONo DOBAbility to obtain IDs with Physical File but the Courthouse is CLOSED to the public.
SAN BENITONo DOBAbility to obtain IDs within the Superior Court
SAN BERNARDINONo DOB
Ability to obtain IDs within the Superior Court
SAN DIEGODOB Available
SAN FRANCISCODOB Available
SAN JOAQUINNo DOBAbility to obtain IDs within the Superior Court
SAN LUIS OBISPONo DOBAbility to obtain IDs within the Superior Court
SAN MATEONo DOBAbility to obtain IDs within the Superior Court
SANTA BARBARADOB Available
SANTA CLARANo DOBAbility to obtain IDs within the Superior Court
SANTA CRUZYOB AvailableAbility to obtain IDs within the Superior Court
SHASTANo DOBAbility to obtain IDs within the Superior Court
SIERRANAAbility to obtain IDs within the Superior Court
SISKIYOUDOB Available
SOLANONo DOBAbility to obtain IDs within the Superior Court
SONOMANo DOBAbility to obtain IDs within the Superior Court
STANISLAUSDOB Available
SUTTERDOB Available
TEHAMANAAbility to obtain IDs within the Superior Court
TRINITYNAAbility to obtain IDs within the Superior Court
TULARENo DOBAbility to obtain IDs within the Superior Court
TUOLUMNENAAbility to obtain IDs within the Superior Court
VENTURANo DOBAbility to obtain IDs within the Superior Court
YOLOYOB AvailableAbility to obtain IDs within the Superior Court
YUBANo DOBAbility to obtain IDs within the Superior Court

State Regulations

Overview

Information on states that have enacted laws that impose restrictions when searching a candidate’s history can be found below.

DOB Redaction: California & Michigan

Recent and ongoing legislation in various states such as California and Michigan significantly impact how CRAs (Consumer Reporting Agencies) gather and verify information, including redaction of Date of Birth (DOB) from Personal Identifiable Information (PII). Many of these new laws, designed to combat possible identity theft, may make it more difficult to verify records. Records that were once easily retrievable by direct electronic court access may now have to be manually requested by our court runners and researchers.

Companies performing background checks in counties or states that have either eliminated direct record access or heavily redacted information should expect much longer delays in TAT’s (Turn Around Times) and increases in search costs.

California

Per California code, employers shall not ask about an applicant’s previous arrests that did not result in convictions, sealed or judicially dismissed convictions, or any completed diversion programs. More Info →

Georgia

Under Georgia code, the First Offender Act is a sentencing option which allows a person with no prior felony convictions to dispose of their criminal case without a conviction. Exceptions exist for certain when seeking employment with a school, long term care facility, or organization caring for children, seniors, or people with mental disabilities or other vulnerable people. More Info →

Hawaii

Hawaii statutes state employers may use a person’s conviction records to make decisions about employment if the conviction record bears a rational relationship to the duties and responsibilities of the position. Convictions should be limited to those 7 years or less and misdemeanor convictions of 5 years or less. Exceptions do exist depending on the position applied for. More Info →

Kentucky

Per Kentucky statute a consumer reporting agency can only retain files on criminal cases that resulted in a conviction. More Info →

Michigan

Michigan has implemented a new “Clean Slate” law that will impact what information is available to review on background checks in the state. Certain convictions will be expunged if specific conditions are met. More Info →

New Mexico

New Mexico statutes state a consumer reporting agency can only report criminal convictions for 7 years from the date of conviction or release from parole. Arrests and pending cases can only be reported while they are pending. If they do not result in a conviction, they cannot be reported. More Info →

New York

New York human rights law bars employers from asking an applicant about any arrest or charge which did not result in a conviction. More Info →

Wisconsin

Per Wisconsin statutes employers are prohibited from discriminating applicants based on arrest or conviction records, however, certain exceptions exist. More Info →

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