Status as of May 24, 2023

Court Closures & Delays

*STATE*	*COUNTY*	*DETAILS*
*ALL*	*ALL*	*Memorial Day – Monday, May 29th – all courts will be closed*
CA	*All Counties*	*Many courts have redacted DOBs and other pertinent case details from public access. Delays should be expected when clerk assistance is needed to obtain missing information.*
CA	*Merced*	Effective 1/3/23, the court has enacted a 6 name submission limit to the clerks for processing. The court has no PAT, and all names must be searched by the clerk of court. Extended delays should be expected. See: Local Rules \| Superior Court of California \| County of Merced
CA	*Sacramento*	The court removed DOBs from the public access in March 2022. Clerk assistance is required for all possible records. Heavy delays are to be expected particularly for cases older than 2019, which are stored at an off-site warehouse.
CT	*ALL*	*The clerks in CT have enacted a 50 case limit per day for confirming DOBs. Please expect delays.*
MI	*ALL*	*Delays should be expected while the courts implement the state’s new clean slate law.*
MS	*Desoto*	There is a new Justice Court clerk who is requiring lists of case numbers to be submitted for ID; researchers cannot wait for the lists to be checked at the time of drop off – the clerk has advised it will be at least 14 days until it is returned.
NV	*Carson City*	The Justice Court is delayed due to staffing issues and increases in the volume of search requests they are receiving. The clerk has informed us they are training additional staff, but we should currently expect at 4-6 week TAT.
NV	*Douglas*	*Experiencing delay in receiving results from the clerk.*
NV	*Elko Wells*	*Effective 11/29/22: The Justice Court is experiencing technical issues that only allow them to search back 5 years. No ETA on the fix is available.*

State of California

California Rules of Court: Title Two Rules

10.10.2022

As the state of California continues to move forward with the redaction of date of birth from both online case management systems and in-court PATs, we will face challenges but will keep you informed along the way.

Standard/Enhanced/FCRA Court Research 

For the counties in California that have removed full DOBs from their PAT, we are utilizing all of our resources. Clerks of court may or may not assist with DOB verification in person or via USPS mail for a fee.

COUNTY	*PROCESS LIMITATIONS*	BACKGROUND CHECKOLOGY SOLUTION
*ALAMEDA*	*DOB Available*
*ALPINE*	NA	Ability to obtain IDs within the Superior Court
*AMADOR*	*No DOB*	Ability to obtain IDs within the Superior Court
*BUTTE*	*YOB Only*	Ability to obtain IDs within the Superior Court
*CALAVERAS*	*No DOB*	Ability to obtain IDs within the Superior Court
*COLUSA*	NA	Ability to obtain IDs within the Superior Court
*CONTRA COSTA*	*No DOB*	Ability to obtain IDs within the Superior Court
*DEL NORTE*	*DOB Available*
*EL DORADO*	NA	Ability to obtain IDs within the Superior Court
*FRESNO*	*No DOB*	Ability to obtain IDs within the Superior Court
*GLENN*	*No DOB*	Ability to obtain IDs within the Superior Court
*HUMBOLDT*	*DOB Available*
*IMPERIAL*	NA	Ability to obtain IDs within the Superior Court
*INYO*	NA	Ability to obtain IDs within the Superior Court
*KERN*	*No DOB*	Ability to obtain IDs within the Superior Court
*KINGS*	*DOB Available*
*LAKE*	*No DOB*	Ability to obtain IDs within the Superior Court
*LASSEN*	*No DOB*	Ability to obtain IDs within the Superior Court
*LOS ANGELES*	*Month/YOB Only*	Ability to obtain IDs within the Superior Court
*MADERA*	*No DOB*	Ability to obtain IDs within the Superior Court
*MARIN*	*No DOB*	Ability to obtain IDs within the Superior Court
*MARIPOSA*	NA	Ability to obtain IDs within the Superior Court
*MENDOCINO*	NA	Ability to obtain IDs within the Superior Court
*MERCED*	*No DOB*	Ability to obtain IDs within the Superior Court
*MODOC*	NA	Ability to obtain IDs within the Superior Court
*MONO*	NA	Ability to obtain IDs within the Superior Court
*MONTEREY*	*DOB Available*
*NAPA*	*No DOB*	Ability to obtain IDs within the Superior Court
*NEVADA*	*No DOB*	Ability to obtain IDs within the Superior Court
*ORANGE*	*DOB Available*
*PLACER*	*No DOB*	Ability to obtain IDs within the Superior Court
*PLUMAS*	NA	Ability to obtain IDs within the Superior Court
*RIVERSIDE*	*DOB Available*
*SACRAMENTO*	*No DOB*	Ability to obtain IDs with Physical File but the Courthouse is CLOSED to the public.
*SAN BENITO*	*No DOB*	Ability to obtain IDs within the Superior Court
*SAN BERNARDINO*	*No DOB*	Ability to obtain IDs within the Superior Court
*SAN DIEGO*	*DOB Available*
*SAN FRANCISCO*	*DOB Available*
*SAN JOAQUIN*	*No DOB*	Ability to obtain IDs within the Superior Court
*SAN LUIS OBISPO*	*No DOB*	Ability to obtain IDs within the Superior Court
*SAN MATEO*	*No DOB*	Ability to obtain IDs within the Superior Court
*SANTA BARBARA*	*DOB Available*
*SANTA CLARA*	*No DOB*	Ability to obtain IDs within the Superior Court
*SANTA CRUZ*	*YOB Available*	Ability to obtain IDs within the Superior Court
*SHASTA*	*No DOB*	Ability to obtain IDs within the Superior Court
*SIERRA*	NA	Ability to obtain IDs within the Superior Court
*SISKIYOU*	*DOB Available*
*SOLANO*	*No DOB*	Ability to obtain IDs within the Superior Court
*SONOMA*	*No DOB*	Ability to obtain IDs within the Superior Court
*STANISLAUS*	*DOB Available*
*SUTTER*	*DOB Available*
*TEHAMA*	NA	Ability to obtain IDs within the Superior Court
*TRINITY*	NA	Ability to obtain IDs within the Superior Court
*TULARE*	*No DOB*	Ability to obtain IDs within the Superior Court
*TUOLUMNE*	NA	Ability to obtain IDs within the Superior Court
*VENTURA*	*No DOB*	Ability to obtain IDs within the Superior Court
*YOLO*	*YOB Available*	Ability to obtain IDs within the Superior Court
*YUBA*	*No DOB*	Ability to obtain IDs within the Superior Court

State Regulations

Overview

Information on states that have enacted laws that impose restrictions when searching a candidate’s history can be found below.

Book A Free Consultation

DOB Redaction: California & Michigan

Recent and ongoing legislation in various states such as California and Michigan significantly impact how CRAs (Consumer Reporting Agencies) gather and verify information, including redaction of Date of Birth (DOB) from Personal Identifiable Information (PII). Many of these new laws, designed to combat possible identity theft, may make it more difficult to verify records. Records that were once easily retrievable by direct electronic court access may now have to be manually requested by our court runners and researchers.

Companies performing background checks in counties or states that have either eliminated direct record access or heavily redacted information should expect much longer delays in TAT’s (Turn Around Times) and increases in search costs.

California

Per California code, employers shall not ask about an applicant’s previous arrests that did not result in convictions, sealed or judicially dismissed convictions, or any completed diversion programs. More Info →

Georgia

Under Georgia code, the First Offender Act is a sentencing option which allows a person with no prior felony convictions to dispose of their criminal case without a conviction. Exceptions exist for certain when seeking employment with a school, long term care facility, or organization caring for children, seniors, or people with mental disabilities or other vulnerable people. More Info →

Hawaii

Hawaii statutes state employers may use a person’s conviction records to make decisions about employment if the conviction record bears a rational relationship to the duties and responsibilities of the position. Convictions should be limited to those 7 years or less and misdemeanor convictions of 5 years or less. Exceptions do exist depending on the position applied for. More Info →

Kentucky

Per Kentucky statute a consumer reporting agency can only retain files on criminal cases that resulted in a conviction. More Info →

Michigan

Michigan has implemented a new “Clean Slate” law that will impact what information is available to review on background checks in the state. Certain convictions will be expunged if specific conditions are met. More Info →

New Mexico

New Mexico statutes state a consumer reporting agency can only report criminal convictions for 7 years from the date of conviction or release from parole. Arrests and pending cases can only be reported while they are pending. If they do not result in a conviction, they cannot be reported. More Info →

New York

New York human rights law bars employers from asking an applicant about any arrest or charge which did not result in a conviction. More Info →

Wisconsin

Per Wisconsin statutes employers are prohibited from discriminating applicants based on arrest or conviction records, however, certain exceptions exist. More Info →

Need More Info? Contact Us